Working Mom Series: How to Be Organized at Work

I have been back at work now for over a year and there’s lots that’s happened along the way. Office politics, tough assignments, sick toddlers, and managing a household between two working parents to name a few. We’ve learned so much which I will share with you over the next few posts. I’m calling this: “The Working Mom” series where I offer up some tips and advice on how to survive office life mixed in with parenthood. Perfect to help make New Years resolutions for 2014!

 

Stay On Track

Ever hear the phase that success is 90% preparation and 10% perspiration? It couldn’t be more true when talking about managing a workload, being effective and getting things done.

Simple things like keeping a daily “To Do” list helps to prioritize your tasks and gain a sense of satisfaction when items get checked off the list. The list could be handwritten on a scrap piece of paper or stored on your smartphone. Same with your calendars, which should be kept up to date and/or shared with your spouse electronically if possible.

 

Prepare For Meetings

When booking meetings where travel time is required, book off 15-30 minutes before and after your meetings to give you enough time to leave. And set a reminder! This also has the benefit of preventing double-bookings which can get tricky.

Print out any material needed beforehand so you are not rushing to the printer at the last minute. If you are like me and leave work at 3:30 p.m., you probably find yourself rushing around gathering up your things to leave on time. So for meetings that are later in the afternoon, I will try to wrap things up before so when I come back, I can just grab my stuff and go.

 

Keep A Clean Desk Policy

Every now and then go through your stash of paper and electronic files and dispose of what you no longer need. Less clutter on your desk means less clutter on the mind. For example, when I have some extra time, I will go through and aim to delete 100 unneeded emails from my inbox and folders. The inspiration for this was daily warnings from the email server saying my inbox was almost full!

Some things I observed from Mr. Mama and some co-workers, is to file each subject into binders or file folders. If you are limited on time, at least group things together and label it later. Your organization methods don’t have to be perfect, they just have to be better than what you currently have to save you time and stress.

File organization

File organization

 

 

 

 

 

 

 

 

As my Nani (grandmother) used to say: There is a place for everything and everything has its place. She was right. It there’s no space for what you have then you gotta wonder why you have it.

How do you stay organized at work?

 

 

 

 

 

Next up: Dress For Success

 

About the author

Ambereen is mom to two cute twins Mister and Missy, now with a third baby on the way! She’s Canadian eh, and lives in Canada’s capital with her husband, Mr. Mama. Between travelling and a busy social life, she works full-time in the public sector in IT policy. She enjoys writing short stories interjected with subtle humour about life adventures, sharing recipes, and coming up with fun yet simple activities to do with the kids. After a short hiatus where life got in the way of writing, she is back blogging at 2Cute – Adventures in Twin Parenting. She is looking forward to sharing her experiences here about life with twins + 1. And yes, it’s only one this time!

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